Business concepts.

Nothing beats the hustle and bustle of a retail environment–especially during the holidays. With so many tasks to stay on top of (customer service, stock control, supplier management) it can sometimes be difficult to complete everything in a timely and efficient manner.

This is why having killer time management skills is critical to retail success. As someone who owns, runs, or works at a retail store, you need to ensure that you spend your time (whether on the sales floor, at the stock room, or anywhere else) wisely and that you’re able to complete tasks that contribute to the bottom line.

Below are some handy pointers to help you do just that.

 

Use to-do lists

It may sound simple, but you’d be surprised at just how effective to-do lists can be in time management and productivity. They’re incredibly easy to create and can do wonders when it comes to keeping you in line and making sure that no task falls through the cracks.

To help make your to-do lists more effective, here are a few tips you can use when creating them:

Write your to-do lists the day before

Always write down your tasks in advance. This will prevent you having to waste your precious morning time figuring out what needs to be done that day. Additionally, writing down your to-do list the day or night before conditions your mind properly for the next day, so you’ll wake up with more focus and purpose.

Order and prioritize the tasks on your list

Organize and prioritize your to do list by making sure that your most important tasks are at the top or are numbered/marked accordingly. You want to quickly and easily see which items need your immediate attention so you can accomplish them right away.

If you’re not sure if you can accomplish the not-so-important tasks (i.e. the ones at the bottom of your to-do list) then you need to either delegate them or postpone them to a later date.

 

Know your store’s peak and down times, then schedule tasks accordingly

What are your busiest store hours? When do shoppers flock to your location and at what time does the traffic die down? These are just some of the questions you should you ask to get familiar with your store’s peak and down times.

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To easily figure these things out, you can use foot traffic programs such as people counters to see when people are walking into your shop. Don’t have such in-store analytics tools in place? See if your POS system can give insights on sales during different times of the day.

Vend, for example, lets you run sales reports by the hour, so you can see when you’re making the most sales.

Having a handle on your store’s peak hours will help you manage your tasks more effectively. Let’s say your busiest hours are from 12 to 2 PM; if this is the case, then it’s better to be on the sales floor assisting shoppers, rather than holed up in your office answering emails.

Also note that figuring out your store’s peak times doesn’t just apply to the time of day. You should also look at how busy you are at different times of the year so you can schedule large tasks (like physical inventory counts) accordingly.

For example, since it’s the holidays, it’s probably not a good idea to conduct a physical inventory count at this time of the year, since you’re way too busy and there’s too much stock movement.

 

Do tasks in batches

You spend a bit of time and brainpower each time you switch gears between different tasks, so it’s best perform similar or related jobs in the same block of time instead of spreading them out throughout the day.

For instance, if you update your social accounts on a daily basis, then it’s best to “batch” all your social media-centric tasks (e.g. scheduling tweets, updating your blog) in one time block, rather than spacing them out through the day.

In addition to helping you complete tasks faster, you’ll conserve time and energy while you’re at it.

 

Automate

If you find yourself doing the same things over and over again, see if you can automate those repetitive tasks. This will not only help you save time, but as we said in our retail ebook, it would also help in reducing operating expenses.

For example, if you exert quite a bit of effort manually coordinating staff schedules, making sense of time sheets and tracking employees, you can opt for an automated workforce management solution to take care of all that grunt work for you.

Deputy, a cloud-based employee management app, is an example of such a solution. It enables employees to easily pick up shifts, switch schedules, and request time off using the app itself, and retailers can monitor everything from one central location, saving them tons of time and effort.

Or let’s say you spend a lot of time transferring register closures and account sales from your POS to your accounting software. Instead of devoting too much energy on this task, automate it by getting the two systems to “talk” to each by either adopting solutions that can easily be linked (ex: Vend + Xero), or by using cloud app integration services such as Stitch or Zapier.

The above situations are just a few examples of how you can automate certain processes in your business. Keep finding more of these tasks and identify solutions that can take them off your hands.

Time is money, after all, and if you can spend less time doing menial tasks, you can reduce your operating expenses, widen your margins, and free up resources better spent on growing your business.

 

Train your employees well

If you’re constantly spending time putting out fires or answering questions from your staff, then you may want to reexamine your staff training program. See to it that you’re using methods that optimize learning and information retention.

You should also make training materials and information accessible to your staff so they can come back to them whenever they need a refresher, instead of asking you (or worse—not asking and doing a task incorrectly.)

Tip

Are you a Vend user? Check out the courses and materials in the Vend U learning portal. Use these resources in your training program and encourage your staff to revisit them if they need help.

Keep your store organized

Keeping your store well-organized will save you a ton of time (and headaches) in the long run.

Think about it. How much time do you waste trying to locate misplaced items or directing people to the right shelf or area in your store? If you answered “a lot,” then you should take a good look at your shop and stockroom and figure out how to make things easier to find.

Label all the boxes and shelves and see to it that merchandise and supplies are in their proper place. Doing so won’t just spruce up your location and make it more pleasant, but it’ll help people locate things on their own, so you can spend less time showing them where everything is and more time completing your tasks.

 

Your turn

Got your own time management tips to share? Let us know in the comments.

 

The post Time Management for Retailers: 6 Tips to Save Time and Get More Done appeared first on Vend Retail Blog.